Managed Print Services (MPS):
What They Are, Benefits, and Cost Savings for Businesses
For most businesses, printing is a hidden expense. Devices are purchased department by department, toner is ordered reactively, IT gets pulled into constant printer issues, and no one has a clear picture of what printing actually costs.
That’s exactly the problem Managed Print Services (MPS) are designed to solve.
Managed Print Services help businesses control printing costs, reduce IT workload, improve document security, and eliminate waste—all without disrupting daily operations.
Below, we’ll break down what managed print services are, how they work, and how MCC Solutions helps organizations across Tennessee and Mississippi take control of their print environments.
What Are Managed Print Services (MPS)?
Managed Print Services (MPS) are a comprehensive approach to managing a company’s entire print environment through a single provider.
Instead of reacting to printer problems as they happen, MPS proactively manages:
- Printers, copiers, and multifunction devices
- Toner and consumable replenishment
- Maintenance and service
- Print usage tracking and reporting
- Print security and access controls
The goal is simple: reduce costs, improve reliability, and remove printing from your IT team’s daily firefight.
What Does a Managed Print Services Provider Do?
A managed print services provider takes ownership of your print infrastructure from end to end.
This typically includes:
- Print Environment Assessment
A full audit of devices, usage, costs, and inefficiencies. - Fleet Optimization
Right‑sizing devices so you’re not over‑ or under‑equipped. - Automated Supplies Management
Toner is shipped automatically before you run out—no emergency orders. - Proactive Maintenance & Support
Issues are detected and resolved before users even notice. - Usage Monitoring & Reporting
Clear visibility into who prints what, how often, and at what cost. - Security Controls
Secure print release, user authentication, and protection of sensitive documents.
Instead of juggling multiple vendors, invoices, and service calls, everything is managed through one accountable partner.
Key Benefits of Managed Print Services for Businesses
Managed Print Services deliver measurable business outcomes—not just convenience.
1. Lower and More Predictable Printing Costs
Most businesses overspend on printing without realizing it. MPS identifies waste such as excessive color printing, outdated devices, and underused equipment, then eliminates it.
2. Reduced IT Workload
Printers are one of the biggest time drains on IT teams. With MPS, printer issues stop interrupting higher‑value IT work.
3. Improved Productivity
Employees spend less time dealing with jams, reprints, and slow devices—and more time doing their actual jobs.
4. Stronger Document Security
Unsecured printing is a common data risk. MPS helps protect confidential documents with secure print release, user authentication, and monitoring.
5. Environmental Impact Reduction
Less waste, fewer unnecessary prints, and energy‑efficient devices help reduce your organization’s carbon footprint.
Stop Guessing What Printing Costs You
Schedule a Free Print Environment Assessment with MCC Solutions and uncover hidden waste, security gaps, and cost‑saving opportunities.
How Managed Print Services Reduce Printing Costs
Managed Print Services don’t save money by cutting corners—they save money by making printing visible and controllable.
Cost savings typically come from:
- Eliminating unnecessary devices
- Reducing excessive color printing
- Consolidating vendors and contracts
- Preventing emergency supply purchases
- Extending device life through proper maintenance
Many organizations discover that 20–30% of their printing costs are unnecessary once usage data is analyzed and optimized.
Signs Your Business Needs Managed Print Services
You may be a strong candidate for MPS if:
- Printing costs increase every year with no clear explanation
- IT is constantly responding to printer issues
- Toner runs out unexpectedly
- Devices are over three years old and unreliable
- No one owns responsibility for the print environment
- You lack visibility into print usage and security risks
If any of these sound familiar, your print environment is likely costing more than it should.
How MCC Solutions Delivers Managed Print Services
MCC Solutions provides managed print services for businesses across Memphis, Nashville, Jackson (TN), and Mississippi, helping organizations simplify printing while reducing costs and risk.
With over 50 years of experience in office technology, MCC Solutions delivers:
- Comprehensive print environment assessments
- Right‑sized printer and copier solutions
- Proactive monitoring, service, and support
- Automated supplies management
- Detailed reporting and ongoing optimization
Most importantly, MCC acts as a long‑term partner, continuously improving your print environment as your business evolves—not just a vendor that installs equipment and disappears.
Managed Print Services FAQs
Managed print services typically include device management, supplies replenishment, maintenance, usage tracking, reporting, and print security.
Yes. Most businesses reduce print costs by identifying waste, optimizing devices, and eliminating reactive purchasing.
No. Small and mid‑sized businesses often benefit the most because they lack dedicated resources to manage printing efficiently.
Most implementations begin with an assessment and are phased in to avoid disruption to daily operations.
Take Control of Your Printing Costs
If printing feels expensive, unpredictable, or frustrating, it's time to stop managing it reactively.
MCC Solutions offers a free print environment assessment to help you understand where money is being wasted - and how managed print services can fix it.
Schedule Your Free Managed Print Assessment Today
