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How to Reduce Postage Costs for Your Businesses Outbound Mailing - blog post graphic

If you want to get the most out of your mailing and shipping budget, it’s important to look at where you can save money. For instance, some businesses may not realize that they could reduce postage costs by using a postage meter or other shipping solutions. Other businesses might be sending letters and packages with excess packaging materials that could be avoided! In this blog post, we’ll discuss how to reduce your postage costs and ensure your business gets the best rate possible.

Analyze your mailing process.

It’s important to analyze your mailing process.

Use a postage meter or other shipping solutions for better, more cost-effective mailing.

woman standing in front of the Quadient iX-9 Smart mailing system


Postage meters are a great way to save money on postage, and they’re also an essential part of any business’ shipping operation. You can use a postage meter for both outbound and inbound mailings and shipping and bulk mailing needs. Most businesses find that postage meters save them time, money, and hassle when it comes to mailing.
Some of the advantages of using a postage meter include:

Choose the right envelope size to save on bulk mail postage.

Another way you can save on postage costs is by choosing the right envelope size. For example, if you’re sending out a bunch of business cards and flyers, using a flat-rate envelope will save you money over an envelope requiring extra stamps. The same goes for postcards; they cost less than standard letters because they are smaller.
In addition to the type of mail piece itself, other factors can affect how much it costs to mail something. Here are some examples:

Checklist: How to Avoid Common Shipping and Postage Surcharges

For more tips, download the Checklist- How to Avoid Common Surcharges and Fees 

Avoid excess packaging materials.

When preparing your mail for delivery, avoid excess packaging materials. Each piece of extra packaging material (PE) is an additional expense that you must pay to the postal service to accept your shipment. Here are some tips on reducing the amount of PE used:

Use Mailing and Shipping Software

Using mailing and shipping software, like Quadient‘s Impress Distribute, can save you money by automatically selecting the best rates, reducing manual processing errors, and reducing processing time. In addition to reduced postage fees, automated mailing software allows you to track and review your documents at a glance from a dashboard, so you always know where your documents are in the mailing process.

woman looking a laptop computer screen with graphs and data

Postage costs are a major expense for all businesses. If you want to reduce your outbound mail postage costs, there are several things you can do. The most obvious is to take advantage of postal discounts and savings by using a postage meter. A software shipping solution might be best if your business ships packages frequently. Even for low-volume mailing, postage meters and mailing software could save you money and, more importantly, time. Automating your mailing processes will free you up to handle the more important parts of your business.


Let us know if you are interested in learning more about our mailing solutions or would like a demo! We look forward to working with you!

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